Meet the Pastor Turned CEO Who's Helped Thousands of Churches Raise Hundreds of Millions of Dollars
A personal introduction to the CEO and co-founder of the world's leading church technology company.
December 16, 2019
Need help building a strong, healthy church community? See how church management software can make this easier for you.
January 14, 2019
A friend asked me a profound question the other day.
“Why do you keep going back to Church?”
He went on to say, “Sure, I get why you’re into ‘being spiritual’ and helping people and stuff, but why bother with Church every week? I just don’t get it!”
The question struck me.
I’d grown up in the church, and my relationship with Jesus Christ was number one.
But why did I go to Church?
As I began to think about the term “Church,” I realized that it wasn’t the structural building or the ‘being spiritual’ part that drew me there week after week. It was the people. The beautiful yet undeniably imperfect community of people. The bride of Christ, whom I belong to.
As a church leader, you live in a hectic world, which makes keeping track of people difficult.
But knowing who’s coming and going is essential to leading your people well. You want to make sure no one is lost in the crowd.
With the help of a Church Management Software (ChMS), pastoral care becomes more natural.
You can spend more time with your people and less time worrying about administrative tasks.
To show you what I’m talking about, here are three practical ways ChMS can assist you in building a strong church community.
Most churches understand the need for smaller community groups within the church to forge stronger relationships for the sake of accountability and support.
Did you know that having a Church Management Software to assist you in managing your small groups empowers your small group leaders and fast-tracks discipleship by connecting new guests to people with similar backgrounds?
Having your ChMS Groups set up correctly in your Church Management Software empowers you to implement processes that will help you engage and follow up visitors so that no one gets left behind. It also allows you to reach out to members on a regular basis through email and SMS.
Members who belong to small groups are more likely to:
Use their gifts to serve the church.
Purposeful and consistent communication between members, leaders, volunteers, and church staff is critical when it comes to keeping everyone in unity and focused on one common goal.
A Church Management Software will help streamline communication within your congregation by allowing you to connect with individuals based on their personal preferences.
Members can stay up to date via a church-wide calendar which notifies them of important events or services and incorporates event, facility assets, and volunteer management into one tool.
There are four main ways of communicating with people in your ChMS:
In your church communication strategy, be sure to include these four channels when connecting with your church members.
Building a strong sense of community within your church starts with effectively managing and empowering your church volunteers. Volunteers are the lifeblood of your church, and it’s their consistent commitment that makes your church run.
Thanks to your Church Management Software, managing volunteers no longer has to be burdensome. Use your ChMS to:
Build strong volunteer teams
Send out requests and schedule volunteers in specific positions
Keep them engaged through regular communication via email or SMS
Make it easy for your volunteers to serve and create an enjoyable experience for them so that they will stay devoted to serving your church for many years to come.
So going back to the conversation I had with my friend.
Why do I “bother” with the Church?
It's the community.
I’m connected with people of like faith, providing me with encouragement, motivation, and protection that every person (and believer) needs and wants.
As Hebrews 10:23-25 reminds us:
"Let us hold fast the confession of our hope without wavering, for He who promised is faithful. And let us consider one another in order to stir up love and good works, not forsaking the assembling of ourselves together, as is the manner of some, but exhorting one another, and so much the more as you see the Day approaching."
For more information about a Church Management Software that assists in building a stronger church community talk to us here at Tithe.ly.
Editor's Note: This post was written by Sarah Schelbach. Sarah helps out with customer success at Tithe.ly.
In a previous blog post, I shared the different ways your church can thank donors—from automated emails to year-end giving reports. Printed donation letters also play an essential role in your church’s stewardship efforts.
Donation letters are the Swiss Army knife of your church’s gratitude arsenal. It may not be the most powerful—but it’s versatile, handy, and gets used often.
Your basic church donation letter can serve many different purposes, including:
A single, well-crafted donation letter can pull together several of these things simultaneously. Better donation letters lead to more giving, which leads to more donation letters—thus creating a cycle of on-going church generosity.
Here’s the good news—you don’t have to write an individualized letter for every person who gives to your church. That would be tough to do for even smaller churches. And most donors don’t expect you to. They’d rather you be putting their gift to better use in the community, instead of ceaselessly writing thank you notes.
With the possible exception of some unique circumstances, your church can use template language for the majority of your church donation letters. You’ll have to add in custom details like the donor’s name and gift amount, but you can write everything else in advance.
To make this even easier on you, here are a few basic church donation letter templates you can copy and paste. Keep in mind that not all of these have to be in print—you could just as easily turn some of these samples into email appeals.
The Donation Acknowledgement Letter is a basic way you can confirm and affirm a monetary gift to your church. Sending these is standard practice in church and nonprofit culture.
Dear [first name],
I want to personally thank you for your donation of [gift amount] to [church name]. We’re honored you would bless us with your generosity. Donations like yours make a big difference in the work our church is doing in the community.
Without givers like you, our church can’t have an impact or influence in our community. With your support, we’re partnering with local nonprofits, sending out global mission trips, and hosting small groups on topics that help real people like you. Together, we can make a difference.
Because we’re a tax-exempt nonprofit, you also get to write this donation off on your taxes. This letter serves as official proof of your donation, so keep it in your records come tax season. At the end of the year, we’ll also send you an annual recap with how much you’ve given to the church.
Thank you for supporting [church name]!
Not every church member realizes the importance of giving, or understand Bible verses about tithing and giving. So a Donation Request Letter helps to spread that awareness and encourage a spirit of generosity.
Dear [first name],
How are the finances in your household? That was a rhetorical question, so you don’t have to answer—besides, this is a letter so we wouldn’t hear you anyway. But we still want you to think about that question.
Money is a uniquely human issue, one we all struggle with to one degree or another. Even if you’re financially blessed, you still have the burden of stewarding your money wisely. And we believe that one of the best ways to invest your money is into the local church.
Tithing (giving 10% of your income) on a regular basis not only supports the work we do at [church name]. It doesn’t just support local missions and community growth. It also shows an obedience to God by making his work a financial priority in your life.
So if you find yourself ready to put God first in both your heart and your wallet, we encourage you to make a one-time gift or sign up to make recurring donations. That way, you won’t have to ever wonder again about the financial status of your household.
Many church donations aren’t just one-time gifts. Plenty of givers contribute monthly—and that should be acknowledged.
Use this template to correspond with recurring givers.
Dear [first name],
Thank you for being an active and faithful member of our church community. By giving to our church on a monthly basis, you’re showing that our church has a meaningful place in your heart. We just wanted to write this to let you know that you’re in our heart, too.
Donating to the church monthly allows us to preach the gospel, make disciples, and support others in our community who need help. Others like the local food bank and the nearby homeless shelter. We’re answering the cry of the needy, and it’s all thanks to contributors like you.
We earnestly appreciate your ongoing support and want to let you know we’re here for you. If there’s ever anything we can do for you and your family, don’t hesitate to reach out. You are a valued member of our church family. And you’re financial support is making a difference.
At the end of each year, it’s customary to give your church supporters a summary of their gifts. The primary reason is for tax purposes, but it’s also a way to recap everything your church has done over the past year with their support.
Dear [first name],
You’re getting this letter because you gave to [church name] at some point during the past year. That might have been a one-time gift, or recurring donations. Either way, we want to thank you for your generous support. Every contribution helps.
One of the official reasons for this letter is for tax purposes. That’s right—you get to write these donations off on your taxes. Which is why we’ve included a summary of all the contributions you’ve made to our church this year.
But the other reason for this letter is to let you know what we’ve done with the money you gave. We take stewardship very seriously, which means we value spending our time and resources wisely.
During the year, our church supported local nonprofits, sent global missions teams, and baptised quite a few people. It was a great year for us—thanks in large part to donors like you.
So thank you for your support of our church, and we hope you’ll consider continuing to contribute to our mission in the coming year.
Sometimes you need to make a more significant financial push using tried and true church fundraising ideas. Some churches call this a Stewardship Campaign or a Church Capital Campaign. Either way, the goal is to raise a certain amount of money for a big project. And typically, a solid letter of appeal is an integral part of that.
Dear [first name],
God has a plan for everyone and everything. That includes you, and it includes [church name]. None of us can fully know God’s plan—the best we can do is pray and listen for clarity. Our church leadership has been doing just that and are excited to announce our latest church project.
[Detail the outline of the major church project—this could include a building campaign, or raising support for a global mission trip. Anything specific to your church that requires a fundraising letter. Be sure to include a fundraising goal so everyone knows what you’re shooting for.]
But we can’t pull this off without your support. Whether you give to the church on a regular basis, or just attend on occasion, we’re asking you to consider contributing to this massive undertaking prayerfully. It’s something we need our entire church community’s help with.
Even if you can’t make a large gift, know that every little bit helps. It’s more about coming together as a community united behind a common cause. We hope that you’ll consider making a donation towards this great step forward that we’re making together.
It’s not enough to just copy and paste this content and send away. The key to an effective church donation letter is a touch of personalization. Follow these tips to take your donation letters to the next level:
There’s no one right or wrong way to write a donation letter or request contributions. You’ve got to do what is right for your church and congregation. But if you stick to these general tips, you’ll probably start to see some traction when it comes to giving.
Most people don’t love talking about money in church. But it’s a necessary and vital part of your church. And maximizing your efforts when it comes to donation letters will help make those conversations more comfortable. So what do you do next to put this into effect?
And if you’re looking for ways to grow your church’s giving capacity, Tithely can help.
Tithely’s systems make it as easy as possible for people to give to your church. Now all you need to start doing is generating a culture of gratitude. There’s nothing standing in your way. Go unleash generosity in your church.
How does your church use donation letters to spread generosity? Share your thoughts in the comments below!
Editor's Note: This is a guest post from Robert Carnes. Robert is a writer and storyteller. He's the author of The Original Storyteller: Become a Better Storyteller in 30 Days. A former church communicator and nonprofit marketer, Robert works as a managing editor for Orange in Atlanta.