QuickBooks Online Integration for Churches: 4 Things You Must Know

QuickBooks online integration is one way to ensure your church’s financial records are precise. Here are 4 ways you can optimize your account.

QuickBooks Online Integration for Churches: 4 Things You Must Know

John Greco

Does your church use QuickBooks Online?

If so, you’re not alone.

Many churches have found QuickBooks to be an indispensable resource for their church finances.

Not only is QuickBooks the industry standard, making it easy for staff and number-savvy volunteers to use, the program is also customizable, so you can be sure you’re tracking all your gifts, donations, and expenses accurately and efficiently.

With QuickBooks, you can allocate donations according to committee, program, or fund. You can track every dollar as it comes in and goes out. And you can create made-to-order charts and graphs for business meetings, board reviews, or annual reports. QuickBooks can even help your church to even manage payroll.

But there’s always been one major problem with QuickBooks Online. It was originally designed for small businesses, and churches just don’t operate the way small businesses do. That’s why many churches use specialized church giving software like, designed specifically for the needs of ministries and nonprofits, in addition to QuickBooks.

This, of course, creates a second problem. QuickBooks Online wasn’t designed to talk to most church financial software programs. It was up to pastors and volunteers to reconcile the two systems.

Thankfully, this is changing.

QuickBooks Online can now be integrated to your account. Setup is easy, and the benefits of integration are well worth it. Here are just a few reasons to integrate:

1. Get synced

QuickBooks integration eliminates the need to enter transactions by hand. With the click of a button, transactions will seamlessly flow into your QuickBooks ledgers. What used to take hours is now automatic. Plus, you have the choice to sync deposits or individual transactions and donors.

Goodbye, copying errors. Goodbye, needless reconciling. will talk to QuickBooks, so you don’t have to.

2. Stay organized

QuickBooks integration with allows you to map transactions so that they land in specified accounts. In the world of churches and nonprofits, we all know that a donation is not simply a donation. It must be credited to the right fund so that the gift is allocated to the correct part of your church’s budget.

When you configure your fund mapping, every donation will find their proper home within QuickBooks. A family’s weekly tithe will end up in the general fund. A one-time donation to the youth program will stay with the kids. A special offering for a building project will find its way too. A few minutes during setup can save you hours of hassle later on.  

3. Take the trouble out of troubleshooting

Sometimes automatic doesn’t mean “easy.” We all know how hard it can be to fix a computer error or a mistake made in programming. That’s why our QuickBooks integration allows you to see exactly what transactions were synced from and which ones were entered directly into QuickBooks.

Once you’re up and running, you’ll be amazed at how well and QuickBooks work together, but if you ever need to track down an error or a discrepancy, integration allows for full transparency.

4. Spent time ministering, not staring at your accounting software

If you’re like most church leaders, the last thing you need is one more thing on your to-do list. That’s why you can choose to have QuickBooks deliver the day’s transactions straight to your email inbox. In fact, once you’ve integrated with QuickBooks, you won’t need to log in again.

At a glance, you’ll be able to see every donation received each day, keeping you in the know without adding anything to your already busy schedule.

Over to you is the preferred online giving solution for churches around the world. QuickBooks is the go-to accounting software of choice for organizations of every shape and size. Putting the two together saves time and headaches.


QuickBooks Online Integration for Churches: 4 Things You Must Know